Gender reveal planner for a calm, safe and happy boy or girl party

This gender reveal planner helps expecting parents, and the people hosting for them, organize a joyful pink or blue celebration without the stress. Its 24 undated pages cover the budget, guests and RSVPs, a safe plan for the big moment, everyone who knows the secret, food, cake, decor, a schedule for the day and a page to remember it all, ready for US Letter or A4 paper. It is an instant PDF download, and nothing is posted.

Plan it on paper, then keep it as a sweet memory of your pregnancy.

How the gender reveal planner keeps everything on track

A countdown spreads the work out, from the two months before through the last week and the party itself, so you are never scrambling. Choose from ten gentle reveal methods, each with a quick score, none of which involve flames, fireworks or smoke. A dedicated page then pins down your supplies, who will do the reveal, a plan B and a final safety check.

A separate page keeps track of the sealed envelope and every person you have trusted with the answer, so nobody spoils it. When the guests have gone home, the photo page and a letter written to your baby make the planner something to treasure.

Who this reveal party planner is for

• Parents-to-be organizing their own reveal in the living room or the backyard
• A sister, close friend or grandparent throwing the celebration as a surprise for the expecting couple
• Families who prefer a gentle, safe reveal with no fireworks or smoke
• Anyone who enjoys planning with pen and paper and would like to keep the plan as a memento of the pregnancy

Design, sizes and printing

• Clean white pages, soft blush pink accents and very little ink needed
• Roomy margins all around, so a home printer will not clip anything
• Portrait pages in two sizes: US Letter (8.5 x 11 in) or A4 (210 x 297 mm)
• No dates, so use it whatever the season or year
• Fits a binder or clipboard, or have it spiral bound at a print shop
• Print it all about two months before the celebration, and print more guest list or shopping pages whenever you run out

Inside the gender reveal planner: 24 pages

1. 1Cover with an index of pages
2. 2Party overview: names of the parents-to-be, the basics of the party, your theme and how you will reveal, a quick look at the budget, five colors, must-haves and ideas for keeping it simple
3. 3Planning countdown: what to tick off at 6 to 8 weeks, at 4 weeks, at 2 weeks, in the final week and 1 to 2 days ahead, then on the day itself
4. 4The budget: total, who is helping pay, 14 categories each with a planned figure, the actual cost and the gap between them, plus where you can save and where it pays to spend
5. 5Expense log: 20 lines noting when, what, which shop or vendor, the category, how much and whether it is paid, with totals, upcoming deposits and returns
6. 6Guest list and RSVPs: 24 lines for each guest, how many in their group, whether the invite went out, their reply, food needs and their gift, plus counts for invited, attending and children and a reply-by date
7. 7Guest list, page 2: another 24 lines, the final number attending and anyone you still need to hear back from
8. 8Invitation planner: the details, your wording, a playful line for guests and a tracker for who has been invited
9. 9Reveal idea list: 10 safe methods to tick and score from 1 to 3, space for your own ideas, your favorite and a note about safety
10. 10Our reveal plan: the chosen method, who reveals, what supplies you need, who prepares them, the place and time, a plan B and a safety check
11. 11Who knows the secret: notes on the sealed envelope and what you have decided, an 8 line table of secret keepers, people who should not learn it early and places to hide things
12. 12Food and drinks: how you will serve, how many people, savory dishes, sweets, drinks, choices for children, dishes to prepare ahead and pink and blue finishing touches
13. 13Cake and desserts: the reveal cake itself, a box to sketch its design, ordering details, the message and topper, other sweets and serving notes
14. 14Shopping list split into food, drinks, decor, reveal supplies, tableware and everything else
15. 15Decor and colors: swatches for the main and accent shades, words for the style, flowers, checklists for decorating the entrance, the reveal spot, the food table and the photo corner, and a box to sketch ideas
16. 16Guess board and activities: planning space and a sketch box for a guess board used as decoration rather than a game, 8 relaxed activity ideas, supplies and mementos to keep
17. 17Helpers and tasks: a 14 line table of who does what, the setup crew, the cleanup crew and notes for helpers
18. 18Vendors and contacts: the venue, the baker, the photographer, rentals, balloons or flowers and the caterer, with room for any other numbers
19. 19Photo and video plan: who is capturing it, a sketch of where each person will stand, 10 shots you want and a checklist before the big moment
20. 20Timeline for the day: 18 time slots, the moment of the reveal and a list of things not to forget
21. 21Packing list for the day, grouped as reveal, food and cake, decor, hosting, tech and for us, with space for last-minute notes
22. 22Gifts and thank-yous: 22 lines, ideas for thank-you notes and a date to have them sent
23. 23The big reveal keepsake: girl or boy, the date, room for a photo, the first thing you said, the guests, the silliest guess and the memory you never want to lose
24. 24A letter to our little one: 20 writing lines, wishes from the family and baby names you love

What you download

• Gender Reveal Party Planner, US Letter PDF (24 pages)
• Gender Reveal Party Planner, A4 PDF (24 pages)
• Read Me First, a short printing guide (PDF)

How to download and print

• Check out with PayPal, a debit or credit card, Apple Pay or Google Pay. Your download page opens as soon as the payment goes through.
• We email the same private download links to you, so you can download your files again later.
• Open the PDF in a free reader such as Adobe Acrobat Reader and print at 100% or Actual size.
• Print only the pages you need, as often as you like, for your own personal use.

Good to know before you buy

• You print this PDF at home. It is not a hyperlinked digital planner, although most note taking apps let you import the file and handwrite on it.
• This is a digital product, so nothing arrives by mail.
• Printed colors can differ a little from what your screen shows.
• Licensed for your own personal use. Sharing, reselling or passing the files on is not allowed.
• Since the files are digital they are not returnable. If one will not open or prints wrongly, email us and we will sort it out quickly.
• The reveal ideas are all calm options with no fire, fireworks or smoke devices. Always follow the local rules at your venue, and keep balloons and small items away from young children.

How this was made

Designed and written by PetiteDiary. AI tools helped draft parts of the text, and some background scenes in the preview images were created with AI. Every page was designed, reviewed and checked before release.

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