Vacation rental welcome book printable for happy guests and easy turnovers

Vacation rental welcome book printable pages, a calm fill-in template for your cabin, guest house, beach house or short term rental. The 16 pages hold house info, check-in and check-out, house rules, how to use the appliances, a local guide, emergency details, a guestbook and checklists for hosts. Download the PDF instantly in US Letter and A4. Nothing ships.

Guests feel welcome from the moment they open the door, and you get fewer late night messages.

How a vacation rental welcome book printable helps hosts and guests

Write down, one time, the answers guests usually text you for: where to park, how the thermostat and coffee maker work, when quiet hours begin and what to do before they go. Blank local guide pages let you pass on your favorite cafes, sights and rainy day plans, while the guestbook gathers memories and tips for whoever comes next.

Host checklists and a turnover log speed up every changeover, so the book works hard for you as well as for your guests.

Who this guest welcome book is for

• Hosts of guest houses, vacation rentals and short term stays, booked directly or on any site
• Owners of beach houses, cabins and family holiday homes shared with friends
• Home swappers and homeowners handing their place to a house sitter
• First time hosts getting a rental ready

Design and printing

• White pages with soft blush pink details, elegant, minimal and light on ink
• Roomy margins so your home printer keeps every line
• Portrait orientation, US Letter at 8.5 by 11 inches or A4 at 210 by 297 mm
• Undated, so you complete it once and reprint any page whenever details change
• Keep it in a binder or on a clipboard, or have it spiral bound at a print shop

Inside the vacation rental welcome book printable: 16 pages

1. 1Cover page, with contents, "Welcome to" and the hosts' names
2. 2Welcome letter, a photo spot for you or the home, what you love most about the place and the easiest way to contact you
3. 3House info, listing the address, bedrooms and beds, how to reach the host, Wi-Fi (password optional), TV and entertainment, and handy details
4. 4Check-in and check-out, times, lockbox or keys, how to find the door, arrival notes and steps if someone gets locked out
5. 5House rules, quiet hours and yes or no answers on pets, smoking, parties, visitors, the pool and fireplace or grill, plus areas that are off-limits
6. 6Appliances and how-tos, for the stove, coffee maker, dishwasher, washer and dryer, hot water, heating and cooling, TV, water shut-off and breaker box
7. 7Parking and transport, covering where to park, EV charging, the route from the station or airport and ways to get around
8. 8Emergency info, key contacts, the address with its cross street, where the fire extinguisher and first aid kit are, help nearby and notes on outages
9. 9Places to eat and drink, from cafes and restaurants to takeout, bars and sweet treats, markets and groceries, and your number one pick
10. 10Things to see and do, including sights, shops, beaches and outdoors, ideas for rainy days, kids and families, day trips and a hidden gem
11. 11Guestbook page, for names, dates and a short note or doodle
12. 12Guestbook notes, where guests share where they came from, their favorite moment and a tip for the next visitors
13. 13Checkout checklist, covering bedrooms and bathrooms, the kitchen, living areas and locking up, plus a don't forget list
14. 14Thank you and reviews page, a kind request for a review, ideas to make the stay even better and details for booking with you again
15. 15Host cleaning checklist, for bathrooms, the kitchen, living areas and bedrooms, with turnover times, repairs to handle and supplies to top up
16. 16Host turnover log, recording guests, check-in and check-out, boxes for cleaned and restocked, and a check on 10 essential supplies

Files included

• The Vacation Rental Welcome Book as a US Letter size PDF, 16 pages
• The Vacation Rental Welcome Book as an A4 size PDF, 16 pages
• Read Me First, quick printing tips as a PDF

How to download and print

• Check out with PayPal, a debit or credit card, Apple Pay or Google Pay. Your download page opens as soon as the payment goes through.
• We email the same private download links to you, so you can download your files again later.
• Open the PDF in a free reader such as Adobe Acrobat Reader and print at 100% or Actual size.
• Print only the pages you need, as often as you like, for your own personal use.

Good to know

• This is a PDF for printing and filling in by hand. It is not an editable template, though most note taking apps can import it so you can write on it.
• Digital files only. Nothing physical is mailed.
• Colors may look slightly different printed than on screen.
• For personal use only. Please do not share, resell or redistribute the files.
• Digital files cannot be returned, but if one won't open or print properly, email us and we will help right away.
• It is a fill-in template with no platform names or logos, so it suits any booking site as well as direct bookings.
• For guest safety and privacy, you may want to send door codes and Wi-Fi passwords by message instead of writing them in the book.

How this was made

Designed and written by PetiteDiary. AI tools helped draft parts of the text, and some background scenes in the preview images were created with AI. Every page was designed, reviewed and checked before release.

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