Baby shower planner printable with timeline, budget, RSVPs and gift log

Baby shower planner printable for anyone hosting, including expecting parents planning their own party, who would love a relaxed lead-up with no detail slipping through. Across 12 undated pages you get an eight week countdown, budget and invitation trackers, a guest list for RSVPs, menu and decor planning, a schedule for the day and a log of gifts. It comes as US Letter and A4 PDF files, ready for instant download.

Nothing is shipped. Print the set, clip it together and start ticking things off.

How this baby shower planner printable keeps hosting stress free

Everything starts on one summary page: when and where, the theme, the registry and what the guests of honor would like. A countdown then guides you week by week until the eve of the party. Spending is tracked as planned and actual, with a fair split among co-hosts, and RSVPs sit right next to party size and food needs.

On the big day, a timed schedule tells each helper what to do. Later, the gift log reminds you who gave which present, so thank-you cards feel personal and take minutes. Nothing is dated, so you can print a fresh copy for every shower or sprinkle.

Who this shower checklist is for

• Friends, sisters, moms, grandmothers and colleagues who are hosting
• Co-hosts who want to divide jobs and costs evenly
• Expecting parents throwing their own celebration, whether a sprinkle, a co-ed gathering or a classic shower
• Hosts of brunch, garden party, afternoon tea or virtual showers

Design, sizes and printing

• A clean, elegant look: white pages with gentle blush pink touches that are light on ink
• Generous margins all around, so a home printer will not trim anything
• Choose A4 (210 x 297 mm) or US Letter (8.5 x 11 in), both in portrait
• No dates printed, so you can reuse it whenever you host again
• Use it in a binder or on a clipboard, or have a print shop spiral bind it

Inside the baby shower planner printable: 12 pages

1. 1A cover listing the contents, with space for the shower date and the name of the guest of honor
2. 2The overview: hosts, venue, date, time, budget and how many guests, then the expecting parents with their due date, registry, theme, colors, style, wishes and anything to avoid
3. 3A countdown of jobs for eight, six, four and two weeks out, one week out and the eve of the party, followed by a checklist for the shower day
4. 4Budget, with 12 lines for costs such as the venue, food, cake, invitations, favors and decorations, columns for budgeted and actual and who paid, a split among hosts and money saving ideas
5. 5RSVPs, with 26 rows to log each guest's contact, whether they are coming, how many in their party and any food needs, plus running totals for invited, attending and not yet replied
6. 6Invitations, with when to order and when to send, what each invite should include, sample wording, and a tracker for mailed, emailed and texted invites and the reminders
7. 7Food and drinks, including the style of food, sweet and savory options, drinks and mocktails, which guest brings which dish, a shopping list, cake order details and allergies
8. 8Decor and supplies, with a palette of 5 colors, ideas for the photo spot, entrance, gift table and food table, and a supply checklist with have, buy and cost columns
9. 9The schedule on the day, from the first set up task to the last bit of tidying, showing times and the person responsible, helpers with their jobs and a list of things to bring
10. 10Contacts, with a card each for the caterer, venue, florist, bakery, rentals and photographer, and extra space for anyone else
11. 11Gifts and thank-yous, with 19 rows for the giver, the present, a personal note to include and a box to tick once sent, and a starter line to help you write each card
12. 12Notes, with favorite moments, things that worked, ideas for the next shower and a list of people who would like the photos

Files in your download

• Baby Shower Planner in US Letter, a 12 page PDF
• Baby Shower Planner in A4, a 12 page PDF
• Read Me First, a brief PDF guide to printing

How to download and print

• Check out with PayPal, a debit or credit card, Apple Pay or Google Pay. Your download page opens as soon as the payment goes through.
• We email the same private download links to you, so you can download your files again later.
• Open the PDF in a free reader such as Adobe Acrobat Reader and print at 100% or Actual size.
• Print only the pages you need, as often as you like, for your own personal use.

Before you buy

• This file is designed to be printed and has no hyperlinks, so it is not a digital planner. If you prefer, you can import it into most note taking apps and fill it in there.
• You receive a digital file only. Nothing physical is shipped.
• Printed colors may look a little different from your screen.
• Made for your own use. Sharing, reselling or redistributing the files is not allowed.
• Digital files cannot be returned. If a file will not open or print properly, email us and we will help quickly.

How this was made

Designed and written by PetiteDiary. AI tools helped draft parts of the text, and some background scenes in the preview images were created with AI. Every page was designed, reviewed and checked before release.

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