House guest planner printable with hosting checklists and welcome cards

This house guest planner printable is for the moments when family and friends come to stay, so sleeping spots, food and thoughtful touches are sorted ahead of time. The 16 undated pages cover the visit plan, each guest's preferences, the spare room, menus and things to do, along with a framed welcome sign, welcome cards, blank Wi-Fi cards and a house info sheet. It is a PDF in US Letter and A4, available as an instant download.

You get to relax and enjoy the company, and your guests feel truly looked after.

How the house guest planner printable takes the stress out of hosting

Sketch out where everyone will sleep and tally the towels, pillows and sheets you will need. Then write down how each person likes their coffee, any foods they avoid and the hour they usually get up.

A countdown running from two weeks out to arrival day, plus a guest room checklist in six parts, keeps important details from slipping. Your visitors are greeted with a framed welcome, find a note on their pillow and have the Wi-Fi password and house details they always ask about. Since nothing is dated, you can print a new set for every stay.

Who this hosting planner is for

• Hosts welcoming relatives for holidays, birthdays, weddings or a long weekend
• New parents getting ready for grandparents or helpers to stay after the baby arrives
• Anyone with a spare room or sofa bed who often has friends over and wants it to feel effortless
• Organized hosts who love remembering each guest's coffee order and allergies

Design and printing

• Minimal, elegant white pages with soft blush pink details that are kind to your ink
• Wide margins all around, so nothing is clipped by a home printer
• Portrait pages in US Letter (8.5 by 11 inches) and A4 (210 by 297 millimeters)
• No dates, so the same planner works for visit after visit
• Welcome cards (four on a page) and Wi-Fi cards (eight on a page) come with cutting frames
• Suits a ring binder, a clipboard or spiral binding at a print shop

Inside the house guest planner printable: 16 pages

1. 1Cover with a contents list and a line for the owner's name
2. 2Visit overview covering dates, who is visiting and their arrival and departure days, travel and pick-up plans, the reason for the visit and jobs to finish beforehand
3. 3Sleeping plan for the guest room, a second bedroom and the couch or spare bed, a linen tally, a checklist for little ones and notes on sleep
4. 4Preferences for up to four guests: tea or coffee, breakfast, diet, allergies, best loved foods, waking and bedtime, pillow and room temperature, and a little gift idea
5. 5Arrival countdown for two weeks ahead, a few days ahead, the day before and the day itself, plus items to borrow and reservations
6. 6Spare room checklist in six parts: bed, bathroom, comfort, space, little touches and just in case
7. 7Menu plan for as many as six days of breakfast, lunch, dinner and snacks, the first night's meal, diet swaps, morning basics and dishes to make ahead
8. 8Shopping list by store section, including household & bathroom, special diets and items already at home
9. 9Ideas for things to do at home, out and about, on rainy days, with children, in the evening and from their wish list, plus local spots you love
10. 10Visit schedule with six day boxes split into morning, afternoon and evening, plans that need booking and unplanned time
11. 11Welcome sign ready to frame, with a blank line to write your guests' names
12. 12Welcome cards, four on each page: Welcome, Make yourself at home, Breakfast is on us and Thank you for staying, with lines for a personal message
13. 13Wi-Fi cards, eight blank ones per page to handwrite and cut out
14. 14House info for visitors: address, door code, contacts, how things work in the home, help yourself to, daily rhythm and what is close by
15. 15After the visit, with best moments, meals everyone loved, a checklist for once they have gone and notes for the next stay
16. 16Visits log recording dates, who came, which room, what you did together and things to remember next time

Files you receive

• House Guests Planner in US Letter, a 16 page PDF
• House Guests Planner in A4, a 16 page PDF
• Read Me First, a quick printing guide (PDF)

How to download and print

• Check out with PayPal, a debit or credit card, Apple Pay or Google Pay. Your download page opens as soon as the payment goes through.
• We email the same private download links to you, so you can download your files again later.
• Open the PDF in a free reader such as Adobe Acrobat Reader and print at 100% or Actual size.
• Print only the pages you need, as often as you like, for your own personal use.

Good to know

• It is a printable PDF without hyperlinks, not a digital planner. You can still open it in a note taking app and fill it in by hand.
• Only digital files are delivered, so nothing arrives by post.
• Printed colors can vary slightly from your screen.
• Meant for your personal use. Sharing, reselling or redistributing the files is not allowed.
• Digital products are not returnable. Should a file fail to open or print, email us and we will help right away.
• This planner is designed for loved ones staying in your own home. For a vacation rental, our Vacation Rental Welcome Book is the better fit.
• The Wi-Fi cards are left blank on purpose, so you can add your own network details by hand.

How this was made

Designed and written by PetiteDiary. AI tools helped draft parts of the text, and some background scenes in the preview images were created with AI. Every page was designed, reviewed and checked before release.

Questions about the house guest planner printable

Related searches