Mahjong party planner for hosting game nights and running a club

This mahjong party planner gives hosts and club organizers one tidy place for everything around the tiles: who is coming, who hosts next, what to serve and how the money stands. It has 18 undated pages, comes as US Letter and A4 PDF files and is ready as an instant download, with nothing sent by post.

Use it for a single evening with friends or for a group that gathers every week. Covered here: members and contacts, the season schedule, table setup, a snack menu, your own house rules, dues, the kitty, invitations and recaps.

How the mahjong party planner keeps your group running smoothly

One roster holds each player's contact details, skill level and whether they can host. From there you map out the season with a rotation, so everyone knows in advance which month they host, bring snacks or bring a set. On game day, the setup checklist covers three tables, the seating charts mark who takes the East seat, and the RSVP page sorts replies into foursomes with a waitlist for subs.

Six invitation messages are already written for you, from a first get-together to a last minute change, so the group chat takes seconds. After the tiles are packed away, recap pages save the winners, the best hand and the biggest laugh of the night, while the dues tracker and kitty ledger keep money matters clear and friendly.

Who this mahjong night planner is for

• Anyone hosting friends, family or neighbors for a mahjong evening at home
• Organizers of a mahjong club, group or small league that meets weekly or monthly
• Groups that take turns hosting and want snacks, sets and dues to stay organized
• People starting a brand new group and teaching friends how to play

Design and printing details

• Clean white pages with gentle blush pink touches that need very little ink
• Generous margins all around, so a home printer will not trim anything
• Portrait pages in US Letter (8.5 x 11 in) and A4 (210 x 297 mm)
• No dates, so your club can begin in whichever month suits you
• Small hand drawn tile icons as delicate accents
• Keep it in a binder, on a clipboard or have a print shop spiral bind it
• Print the group, roster, house rules and money pages once for your binder, and print the setup, menu, RSVP and recap pages again for each game night

Inside the mahjong party planner: 18 pages

1. 1Cover listing the contents, with lines for the name of your group and the day you meet
2. 2Our mahjong group: the essentials (name, day, time, venue, group chat, dues), how you play (style, scoring, number of tables, stakes), a checklist of supplies you own, who looks after what, plus traditions and season goals
3. 3Group roster with contacts for 16 members, covering phone, email, birthday, level (beginner, intermediate, experienced), able to host and notes, along with subs and allergy notes
4. 4Schedule and rotation: 16 game nights, each with date, host, location, tables, who is away and notes, plus dates you skip and your rotation rule
5. 5Host rotation and duties: a year of hosts, co-hosts, snack bringers and set bringers over 12 months, checklists for before, during and after, and a note passed to the next host
6. 6Table setup checklist for three tables, 10 items each, seating charts by wind seat for two tables, plus notes on the room and music
7. 7Snack and drink menu with savory bites, something sweet, drinks and warm or cozy dishes, six food tips that keep tiles clean, who brings what, allergies and the favorite from last time
8. 8Shopping list split into six groups (snacks, drinks, paper goods, prizes, game supplies, decor) with budget, amount spent and paid from the kitty
9. 9Our house rules: ten sections to fill in with guiding prompts, covering style and scoring, mistakes, claiming discards, subs, teaching tables and breaks, signed off with agreed by and date
10. 10Dues tracker for 16 members across 12 months, with paid circles, totals, the dues amount, due date and what the dues cover
11. 11Kitty ledger, 20 rows for money in, money out, purpose, balance and initials, plus a savings goal
12. 12Invitation wording: six messages ready to send (first night, monthly reminder, beginner lesson night, holiday party, mini tournament, change of plans), room to draft your own and a sent to checklist
13. 13RSVP and table plan: 16 rows to mark yes, maybe or no, four tables with four seats each, a waitlist with subs and a quick headcount
14. 14Game night recap: host, location, players, tables, hands, kitty, winners at each table, hand of the night, most loved snack, funniest moment, a box for a photo, next time and a rating for the evening
15. 15Quick recaps: three short summaries on one page, each with date, host, winner, best hand and players
16. 16Beginner lesson night: a two hour plan from the welcome through to the first real hands, teachers and newcomers, what to bring, how it went and follow up
17. 17Themed nights: eight ideas, among them Valentine's, St. Patrick's Day, a spring brunch, a summer porch evening, Halloween, Friendsgiving, a holiday cookie swap and New Year's Eve, each with lines for planning
18. 18Our year of mahjong: nights played, members, new players, most wins, hand of the year, best memories, funniest moments, lessons learned and plans for next year

What you download

• Mahjong Night Planner, US Letter PDF (18 pages)
• Mahjong Night Planner, A4 PDF (18 pages)
• Read Me First, a brief PDF guide to printing

How to download and print

• Check out with PayPal, a debit or credit card, Apple Pay or Google Pay. Your download page opens as soon as the payment goes through.
• We email the same private download links to you, so you can download your files again later.
• Open the PDF in a free reader such as Adobe Acrobat Reader and print at 100% or Actual size.
• Print only the pages you need, as often as you like, for your own personal use.

Good to know before you buy

• These are PDF pages designed for printing, not a hyperlinked digital planner. You can still import the file into most note taking apps and write on it there.
• This is a digital product, so nothing arrives in the mail.
• Printed colors may look a little different from your screen.
• Licensed for personal use only. Please do not share, resell or pass on the files.
• Digital files cannot be returned. If a file will not open or print properly, email us and we will help right away.
• No game rules, official hands or league card are included. Rules differ from style to style and group to group, so the house rules page is left blank for your own group to fill in.
• If your group plays for money, keep stakes small, agreed by all players and within the laws where you live.

How this was made

Designed and written by PetiteDiary. AI tools helped draft parts of the text, and some background scenes in the preview images were created with AI. Every page was designed, reviewed and checked before release.

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