Septic Maintenance Log With Well Water Test and Pump Records

This septic maintenance log keeps every record for a home with a septic system and a private well together in one undated, 30 page set. Tank details, pumping, inspections, water tests and pump repairs all get written down with dates, companies and costs. You receive US Letter and A4 PDF files as an instant download, and nothing is shipped.

You get profile pages for the septic and the well, two grid pages for sketching the site, a pumping and inspection record, water test pages, filter and softener pages, pump service logs, a contacts page and a yearly schedule.

Why a septic maintenance log makes rural home care simpler

When you call a pro, the first questions are always the same. The system profiles have the answers ready: how big the tank is, how many lids it has, the kind of drain field, who installed it and the permit number, plus the well depth, pump type, size of the pressure tank and the switch settings.

On the grid pages you can draw the lids, the distribution box, the drain field, the well head and the water line with measured distances, so nobody digs to find them. Each pumping, each sludge and scum reading, each lab result and each repair stays in one history with date, company and cost. A filter and softener schedule, a month by month plan and a review at year end turn upkeep into a short list instead of guesswork.

Who this septic and well record is for

• Homeowners in the country with both a septic tank and a private well
• New owners of a home on septic who want to locate the lids and the paperwork before the first pumping
• Families who have their well water tested and want each lab result kept in one history
• Homesteaders and cabin owners who want filter, softener and pump records side by side
• Anyone gathering septic and well care records ahead of selling the home

Design and printing details

• Minimalist white pages with soft blush pink touches that use very little ink
• Wide margins all around, so a home printer will not trim anything
• Portrait pages in two sizes, A4 (210 x 297 mm) and US Letter (8.5 x 11 in)
• Undated, so start in whichever year you like
• Grid pages for sketching the tank, drain field, well and water line
• Keep it in a ring binder or on a clipboard, or ask a print shop to spiral bind it

Inside the septic maintenance log: 30 pages

1. 1Cover page listing the contents
2. 2Start here with 4 setup steps, 10 documents to find, an overview of your systems (property, where the water comes from, tank size, well depth, when it was last pumped and tested, the health department) and a please note box
3. 3The property and where everything is, with property details, health department contact and permit numbers, a 13 row locations table (lids, distribution box, drain field, alarm panel, well head, pressure tank and switch, breaker, shutoffs, cleanouts), who else has the information and spare keys and tools
4. 4Septic system profile covering the tank (size, material, compartments, lids, risers, depth, effluent filter, baffles), install and permit details, the drain field, pumps and alarms, 7 system types to choose from and notes from the installer
5. 5A 5 mm grid for sketching the septic site, with a legend checklist and a scale line, a table of measured distances and a checklist of what to keep off the drain field
6. 6Well system profile with the type of well, depth, casing, static water level, yield, the driller and permit, the pump (type, depth, horsepower, control box and breaker), pressure tank and switch settings, a well head checklist and notes
7. 7A 5 mm grid for drawing the well and water line, with a legend checklist and a table tracing the water path (well head, pressure tank, filters, softener, other treatment, water heater) with each location and shutoff
8. 8Four records for water treatment equipment, each noting the type, model, install date, where it sits, filter or media size, how often to change it, settings and where the manual is
9. 9 to 10A pumping and inspection history with 20 rows on each page (date, pumped or inspected, company, gallons, sludge, scum, condition, cost, next due), where the report is kept, questions to ask and follow-ups
10. 11 to 12Detail notes for 6 visits, each with the company and technician, sludge and scum levels, gallons pumped, cost, what was found, advice given and 6 tick boxes
11. 13An 18 row log of things you notice around the septic (date, what and where, weather, what you did, resolved), signs worth watching and when to call a pro
12. 14A well water test log of 22 rows (date, lab, where the sample came from, bacteria, nitrate, other results, within lab range, action), why you tested and when the next test is due
13. 15 to 17Full records for 6 water tests with sample date, lab, sampling point, reason, cost and retest date, a results table for total coliform, E. coli, nitrate, pH, hardness, iron and blank rows (result, unit, lab range), and what the lab or health department recommended
14. 18Filter and softener schedule listing 8 tasks plus blank rows, with size or part number, frequency and a tick grid for 12 months, along with spare parts and where to buy them
15. 19A filter and softener log with 22 rows, salt use and notes
16. 20Well pump service log with 12 rows for service visits, a 7 row table of pressure readings (cut-in, cut-out, pre-charge) and signs you noticed
17. 21Septic pump and alarm log describing your setup, what to do when the alarm goes off and 14 rows for service
18. 22Do's and don'ts, 12 general reminders on each side, your own house rules and questions for your pro
19. 23A page to post for guests or house sitters, telling them who to call, where things are and what to do if the alarm sounds or the water stops
20. 24Service contacts for 10 named services plus blank rows, emergency numbers and companies you will not call again
21. 25Yearly schedule with a box for each month
22. 26Year end review with an 8 point checklist, spending for each system, what went well, what needs attention and next year's budget
23. 27A 24 row log of repairs and costs
24. 28Documents and permits checklist with 12 named documents and a blank row, changes made to the property and permits for upcoming work
25. 29 to 30Lined pages for notes

Files you download

• Septic & Well Maintenance Log in US Letter, a 30 page PDF
• Septic & Well Maintenance Log in A4, a 30 page PDF
• Read Me First, a short PDF printing guide
• Print the profiles and sketch pages one time, then reprint the pumping history, water test records and logs as they fill

How to download and print

• Check out with PayPal, a debit or credit card, Apple Pay or Google Pay. Your download page opens as soon as the payment goes through.
• We email the same private download links to you, so you can download your files again later.
• Open the PDF in a free reader such as Adobe Acrobat Reader and print at 100% or Actual size.
• Print only the pages you need, as often as you like, for your own personal use.

Good to know

• The septic maintenance log is a PDF made for printing. It has no clickable links like a digital planner, though you can bring it into most note taking apps and write on it there.
• This is a digital file only. Nothing physical is mailed.
• Printed colors can look a little different from your screen.
• For your own personal use only. Please keep the files to yourself and do not resell them.
• Digital files cannot be returned, but if something will not open or print properly, email us and we will help quickly.
• This log helps you stay organized and is not professional or health advice. Follow what your local health department recommends, and leave inspections, pumping, repairs and water testing to licensed professionals and certified labs.

How this was made

Designed and written by PetiteDiary. AI tools helped draft parts of the text, and some background scenes in the preview images were created with AI. Every page was designed, reviewed and checked before release.

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