Student information cards in 3x5 and 4x6 with contact and behavior logs

Student information cards put each child's contacts, notes and records onto small index cards that share one box, so no binder is needed. You get 31 undated pages: eight designs in exact 3 x 5 in and 4 x 6 in sizes with crop marks, lined and dot grid backs and tabbed A to Z dividers. Files are US Letter and A4 PDF, delivered as an instant download.

Pull one student's cards in a moment, whether you are calling home, meeting a family or leaving notes for a substitute.

How student information cards save time all year

Each student has a few cards tucked behind the divider for their last name. When a call, a conference or a sick day comes up, you lift out just that child's stack. The main card gathers family contacts, allergies, a birthday with month and day only, and how the student travels home. The Parent contact log notes each call, email, note or meeting and has a tick for follow up.

Behavior note, Reading level and Conference notes cards build a brief, dated record to share with families. The Substitute quick info card tells a sub who can help, who leaves early and who has an allergy. Already have a full teacher binder? These cards are the portable version for a desk drawer.

Who these student cards are for

• Elementary and middle school teachers who want one small card per student rather than a binder page
• New teachers getting records ready for back to school and the first week
• Reading and support teachers keeping track of levels, accommodations and family contacts for their students
• Teachers who like a ready handover for a substitute when they are out sick

Design, sizes and printing

• Elegant and minimal: white pages with soft blush pink accents that need little ink
• Wide margins all around, so a home printer will not trim anything away
• Exact trims: 3 x 5 in (7.6 x 12.7 cm), printed three per page, and 4 x 6 in (10.2 x 15.2 cm), printed two per page, both with crop marks, on US Letter (8.5 x 11 in) or A4 (210 x 297 mm)
• No dates, so the cards work in any school year
• Birthdays use month and day only, never the year
• Print two sided and flip on the long edge, and the lined and dot backs line up with the fronts

Inside the student information cards: 31 pages

1. 1A cover page listing the contents
2. 2An overview of the card system in five steps (collect, file, log, prepare, hand over), a chart of when to use each card, a checklist for every week, helpful rules and a note on privacy
3. 3Setup in four steps covering printing and cutting, both card sizes, a list of supplies, a table to find pages and a tip for two sided printing
4. 4 to 11Eight card designs in 4 x 6 in, two to a sheet with crop marks. Student information card: name, goes by, pronouns, class, a birthday with month and day, 3 rows for each parent or guardian with relation, phone and email, medical alerts and allergies, a going home choice (bus, car rider, walker or after care) and notes. Parent contact log card: the parent or guardian, the best way to reach them, and 6 rows for date, method (phone, email, note or meeting), reason and outcome, each with a follow up tick. Behavior note card: the week, 6 rows for day, what you noticed, a plus or concern mark and the next step, plus strengths to grow. Reading level card: start level, goal level and target date, 5 rows for date, level, book or passage, accuracy and words per minute, and choices for the next focus. IEP and 504 reminder card: which plan, when it is reviewed, the case manager and how to contact them, 6 accommodations with tick boxes, and 6 lines of notes for class and tests. Conference notes card: date, who attended, type, 4 lines for strengths and 4 for goals to grow, 3 lines for what the family shared, the next step and a follow up date. All about me card for the child to complete: name, call me, birthday, favorite subject, I am good at, how I learn best, who I live with, plus 5 lines headed one thing I want my teacher to know. Substitute quick info card: seat or group, a helper buddy, when the student leaves the room, allergies, the way home, and 6 lines each for what helps and please know
5. 12 to 13Lined and dot grid backs for the 4 x 6 in cards
6. 14 to 21All eight designs again at 3 x 5 in, three per sheet with crop marks, with fewer rows so they fit
7. 22 to 23Lined and dot grid backs for the 3 x 5 in cards
8. 24 to 27Eight tabbed 4 x 6 in dividers that split the alphabet (A to C, D to F, G to I, J to L, M to O, P to R, S to U, V to Z), with lines on each to note which students sit in that section
9. 28 to 31Those eight A to Z dividers in 3 x 5 in

What you download

• Student Information Cards 3x5 & 4x6, US Letter PDF (31 pages)
• Student Information Cards 3x5 & 4x6, A4 PDF (31 pages)
• Read Me First, a short PDF printing guide

How to download and print

• Check out with PayPal, a debit or credit card, Apple Pay or Google Pay. Your download page opens as soon as the payment goes through.
• We email the same private download links to you, so you can download your files again later.
• Open the PDF in a free reader such as Adobe Acrobat Reader and print at 100% or Actual size.
• Print only the pages you need, as often as you like, for your own personal use.

Good to know

• You receive a PDF to print and cut at home. Printed cards are not shipped.
• It is a digital product, so no physical item is mailed.
• Colors may look a little different on screen than on paper.
• For your personal use. Sharing, reselling or redistributing the files is not allowed.
• Digital files cannot be returned. If a file will not open or print properly, email us and we will help quickly.
• Filled cards contain personal details about children. Store them in a closed box at school, follow your school's rules on privacy and records, and shred any cards you no longer need.
• Think of the IEP and 504 card as a quick personal memory aid; it does not replace or copy a plan. The file offers no legal, medical or educational compliance advice.

How this was made

Designed and written by PetiteDiary. AI tools helped draft parts of the text, and some background scenes in the preview images were created with AI. Every page was designed, reviewed and checked before release.

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