Wedding itinerary template for a calm, well planned guest weekend

Wedding itinerary template pages that tell every guest where to go, what time to arrive and what to wear across the whole weekend. You get 16 fill-in pages for the welcome drinks, the rehearsal dinner, the ceremony and reception and the farewell brunch, together with travel, hotel, map and contact sheets. Both US Letter and A4 PDF files are included as an instant download, and nothing arrives by mail.

Fill it in once, slip copies into welcome bags or scan it to email, and relax knowing your out of town guests have every answer in hand.

How this wedding itinerary template keeps your weekend running smoothly

Each event gets its own tidy page showing the time, venue, address, dress code and a short schedule, so guests stop texting you questions while you are getting ready. A single weekend overview fits all three days on one sheet, easy for anyone to snap a photo of and keep on their phone.

Pages for travel, the hotel block and the map cover what visitors from far away always want to know, and the guest FAQ handles parking, children, gifts and photos. For the two of you, there are private pages for the wedding party plan, vendor arrival times and headcounts for each event.

Who will love this guest itinerary

• Couples hosting a full wedding weekend with a welcome party, a rehearsal dinner and a brunch the morning after
• Destination weddings, or any celebration with plenty of out of town guests who need hotel and travel details
• Brides and grooms looking for welcome bag inserts or an easy PDF to send to guests by email
• Parents of the couple, or a maid of honor, who help pass the weekend plan along to family

Design and print details

• A soft, minimalist look: white pages with blush pink touches that are light on ink
• Generous margins on all pages, so a home printer never trims your words
• Portrait pages in two sizes: US Letter (8.5 x 11 in) and A4 (210 x 297 mm)
• Undated, ready for your own days, dates and times
• Ready for a binder or clipboard, or have a print shop spiral bind it

Inside the wedding itinerary template: 16 pages

1. 1Cover page plus an index of every page
2. 2A note to welcome your guests, with writing lines, the weekend moments you most look forward to, two people guests can reach for help, and a sign-off with your website or hashtag
3. 3The whole weekend on one sheet: three day columns, each holding 9 rows for times and events plus dress code and notes, a table showing which guests attend which of 6 events, and a weather and packing list
4. 4Welcome drinks, with the host, venue, address, dress code and start and finish time, a schedule of 8 rows, helpful notes and how to get there
5. 5Rehearsal and rehearsal dinner, with details for each, a rehearsal plan in 6 steps, a dinner program of 6 moments, a list of things to bring and the guest list
6. 6The wedding day as guests see it: ceremony and reception venues, arrival time and dress code, a guest timeline of 12 moments running from shuttles to send-off, helpful notes, a backup plan for rain, and notes on children and accessibility
7. 7Farewell brunch with its details, a schedule of 8 rows, a checklist for guests before they head home, and departures
8. 8Travel page listing the closest airports, train and bus stations, driving and parking, shuttles, and 5 ways to get around, each with its cost and a book by date
9. 9Where to stay, with three hotel cards (name, phone, address, website, rate, booking code, book by date, how far it is from the venue, check-in and check-out, notes) and more options close by
10. 10Map and directions, with a big dotted area to sketch or paste in a map, a numbered key, routes from the hotel to the ceremony and on to the reception, and each venue address
11. 11Local guide split into 6 lists (breakfast and coffee, restaurants, sights to see, outdoor walks, essentials and shops, ideas for families with kids) and a line for your own favorite spot
12. 12Contacts and guest FAQ, with 7 people to call, 5 questions guests often ask plus room for your answers, emergency info, the wifi details and your hashtag
13. 13Plan for the wedding party, a 15 row schedule with day, time, what, where, who and what to bring, plus duties and their contact details
14. 14Vendor arrival schedule with venue access times, 14 vendor rows (contact, phone, arrival, where they set up, departure), payments due on the day and notes on deliveries
15. 15Headcount and shuttles, with 17 guest rows to tick for welcome drinks, rehearsal dinner, brunch and shuttle, arrival and departure, totals and airport pick ups
16. 16A checklist before you send it out: what to check twice, who receives a copy, how you will share it, send dates and a log for any last minute changes

Your download includes

• Wedding Weekend Itinerary, US Letter PDF (16 pages)
• Wedding Weekend Itinerary, A4 PDF (16 pages)
• Read Me First, a short printing guide (PDF)

How to download and print

• Check out with PayPal, a debit or credit card, Apple Pay or Google Pay. Your download page opens as soon as the payment goes through.
• We email the same private download links to you, so you can download your files again later.
• Open the PDF in a free reader such as Adobe Acrobat Reader and print at 100% or Actual size.
• Print only the pages you need, as often as you like, for your own personal use.

Before you order

• This is a PDF designed to be printed, not a hyperlinked digital planner. You can still open it in most note taking apps and write on the pages.
• You receive digital files only. Nothing physical is mailed to you.
• Printed colors may look a little different from what you see on screen.
• Made for your personal use. Please do not share, resell or pass the files on to others.
• Digital files cannot be returned. If a file will not open or print properly, email us and we will sort it out quickly.

How this was made

Designed and written by PetiteDiary. AI tools helped draft parts of the text, and some background scenes in the preview images were created with AI. Every page was designed, reviewed and checked before release.

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