Life admin cards: a 3x5 and 4x6 card system for renewals and bills

Life admin cards in true 3 by 5 and 4 by 6 inch index sizes give the paperwork side of home life a small card box of its own. Across 31 undated pages you get ten designs, each offered in both sizes and marked for trimming, backs in lined and dot grid styles, and box dividers labeled Due, Records, People and Routine. You get US Letter and A4 PDF files to download right away; nothing is shipped.

One calm hour a month, a few tidy cards, and fewer surprises in the mail.

How life admin cards keep paperwork under control

Rather than one heavy binder, each piece of household admin gets a small card of its own: what needs renewing and when it runs out, which bills are due on which day, subscriptions, where every document lives, account names, warranties, key contacts and appointments. One look at the Renewals card shows what runs out next and when to act, and the Bills card tracks due day, amount, payment method, autopay and paid.

The Monthly admin hour card walks you through eight steps for one relaxed hour each month, and a once a year calendar card collects everything that comes up annually. No dates are printed, so you can begin in any month and print new copies only when a card runs out of room.

Who it is for

• Anyone who loses track of when the passport, driver's license or car registration runs out
• Busy households that would rather keep bills, subscriptions and appointments on a handful of little cards than in a whole binder
• Index card fans who like each subject on its own card, sorted behind tabs
• Anyone who wants a relative or partner to be able to find the important papers
• Those who like cards better than full pages; the shop's Life Admin Workbook offers the full page version

Design and card sizes

• Elegant and minimal: white pages with soft blush pink accents that use very little ink
• Wide margins, so a home printer will not clip anything
• Exact trim sizes: 3 by 5 inches (7.6 by 12.7 cm), three on a sheet, and 4 by 6 inches (10.2 by 15.2 cm), two on a sheet, with crop marks, printed on US Letter (8.5 by 11 inches) or A4 (210 by 297 mm)
• Undated, so you can begin in any month
• Print double sided with a long edge flip, and the lined or dot grid backs match the fronts

Inside the life admin cards: 31 pages

1. 1Cover with the contents
2. 2How the system works: five steps (collect, write a card, file it, hold an admin hour, do the yearly round), a chart showing where each card is filed, the four box sections, a checklist for your very first admin hour, helpful rules and a note on privacy
3. 3Getting set up: four steps to print, trim and arrange, the two sizes explained, a list of supplies, a page finder and a tip for two-sided printing
4. 4 to 13Ten 4 x 6 in designs, two on each sheet with crop marks. Renewals and expiry: a checked on date and 7 rows for the document or policy, expiry, renew by date, and boxes for reminder and renewed. Bills and due dates: the month, 8 rows for the bill, due day, amount and payment method with autopay and paid boxes, then the total, paid so far and still to pay. Subscriptions: 7 rows for the service, cost, monthly or yearly billing, renewal and circles to keep, pause or cancel, with the monthly total, cancel by date and money saved. Document location: 8 rows for the document, where the original is kept, boxes for a copy and a digital version, and who else knows. Accounts list: 7 rows for the account name, its use, who has access and boxes for two-step and backup, with a reminder to write names only. Warranty: the item, model, store, price, purchase date, coverage end, where the receipt is, a 4 row repair log and a support phone or website. Important contacts: rows for the doctor, dentist, pharmacy, insurance, landlord or HOA, bank, plumber and neighbor with name, phone and notes, plus who to call in an emergency. Appointments: the month, 7 rows for date, time, who or what, where and a booked box, plus what to book next and when it is due. Monthly admin hour: an 8 item checklist, a choice of 30 minutes or 1 hour, 5 extra task lines and what carries over. Yearly admin calendar: a box for each of the twelve months with three lines
5. 14 to 15Backs for the 4 x 6 in cards, lined and dot grid
6. 16 to 25All ten designs again at 3 x 5 in, three on each sheet, trimmed along crop marks and with a few rows fewer so they fit
7. 26 to 27Backs for the 3 x 5 in cards, lined and dot grid
8. 28 to 29Tabbed 4 x 6 in box dividers: Due, Records, People and Routine
9. 30 to 31Tabbed 3 x 5 in box dividers: Due, Records, People and Routine

Your download

• Life Admin Cards 3x5 & 4x6 (US Letter), PDF of 31 pages
• Life Admin Cards 3x5 & 4x6 (A4), PDF of 31 pages
• Read Me First, a brief guide to printing (PDF)

How to download and print

• Check out with PayPal, a debit or credit card, Apple Pay or Google Pay. Your download page opens as soon as the payment goes through.
• We email the same private download links to you, so you can download your files again later.
• Open the PDF in a free reader such as Adobe Acrobat Reader and print at 100% or Actual size.
• Print only the pages you need, as often as you like, for your own personal use.

Before you buy

• You receive a PDF to print and cut at home. No printed cards are sent.
• This is a digital download, and nothing physical ships.
• Colors may look slightly different on paper than on screen.
• Personal use only. Please do not share, sell or pass on the files.
• Digital files cannot be returned, but if one will not open or print properly, email us and we will help right away.
• These cards are for getting organized. They do not offer legal, tax or financial advice.
• For safety, record only what an account or document is called and where it lives. Leave passwords, PINs and complete ID or account numbers off the cards.

How this was made

Designed and written by PetiteDiary. AI tools helped draft parts of the text, and some background scenes in the preview images were created with AI. Every page was designed, reviewed and checked before release.

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