Meeting notes cards in 3x5 and 4x6 for agendas, actions and calls

Meeting notes cards turn agendas, decisions and to dos into small index cards you file in a box, so nothing from a meeting slips away. The undated set has 30 pages: ten card designs in exact 3 x 5 in and 4 x 6 in sizes with crop marks, lined and dot backs, three quick reference cards and dividers for team, clients and projects. It arrives as US Letter and A4 PDF files, ready as an instant download.

Think of it as a compact alternative to a full page meeting notebook. Carry only the cards you need into the room.

How meeting notes cards keep work on track

Prep starts on the agenda card: write the goal, list numbered topics with who leads and how many minutes, then tick a quick readiness check. During the meeting, one card holds who attended, the agenda, your notes, decisions and actions. Side topics go to the parking lot card so the conversation stays focused.

Afterwards each task gets an owner and a due date on the action items card. Decisions land on the project's decision log, and the follow-up card confirms that recaps and promised files are really sent. Filed behind team, client and project dividers, the whole history of a project is one quick pull away.

Who will love this card system

• Team leads and managers who like one card for each one-on-one and an easy view of open actions
• Small business owners and freelancers who file client calls and meetings client by client
• Project coordinators who need decisions and action items they can track down later
• People who own a full page meeting notebook but would rather bring small cards to the room

Design, sizes and printing details

• Clean, elegant style: white pages with soft blush pink accents that save ink
• Roomy margins on all pages, so a home printer will not clip anything
• True trim sizes of 3 x 5 in (7.6 x 12.7 cm, three to a sheet) and 4 x 6 in (10.2 x 15.2 cm, two to a sheet) with crop marks, set on US Letter (8.5 x 11 in) and A4 (210 x 297 mm) paper
• No dates, so you can begin on any day and reprint just the cards you need
• Print double sided and flip on the long edge, and the lined and dot backs line up with each front

Inside the meeting notes cards: 30 pages

1. 1A cover page listing the contents
2. 2A guide to the card system in five steps (prep, capture, decide, act, follow up), a chart showing each card's role and its page numbers in both sizes, filing by team, client or project, tips on printing and cutting, and how to word an action item clearly
3. 3 to 12Ten card designs in 4 x 6 in, two to a sheet with crop marks. Meeting notes card: meeting name, date, time, location or link, note taker, 4 lines for attendees, 4 numbered agenda lines, 9 lines for notes, and checkable decisions and actions. One-on-one card: who it is with, their role or team, topics from them and from you, wins and progress, blockers and support, agreed next steps and check-in circles. Action items card: source meeting, project and 9 numbered rows for action, owner, due date and done. Call log card: 11 rows for time, caller, subject, next step and done, plus a list of calls to return. Agenda prep card: meeting, goal, length, 6 numbered topics with lead and minutes, what to bring or read first, questions you want answered and ready check boxes. Decision log card: project or team with 8 rows for date, decision, reason and who decided. Follow-up card: who the recap went to, 6 rows for what you promised, to whom, by when and done, plus next meeting, people to check in on and done boxes. Client meeting card: client, contact, project, goals and needs, notes, budget and timeline, next steps, a follow up date and what to send. Parking lot card: ideas for later, open questions, when to raise them again and an owner. Weekly meetings card: 10 rows for day, time, meeting, attendees, and prep and notes circles
4. 13 to 14Lined and dot grid backs for the 4 x 6 in cards, to print on the reverse of any 4 x 6 page
5. 15 to 24All ten designs again in 3 x 5 in, three to a sheet with crop marks, with fewer rows for the smaller size (such as 6 action rows, 7 call rows and 6 meeting rows)
6. 25 to 26Lined and dot grid backs for the 3 x 5 in cards
7. 27A meeting quick reference across three 3 x 5 cards, with 50 tips in 5 groups (before the meeting, good questions to ask, during the meeting, a clear action item, after the meeting) and a column for your own reminders
8. 28Tabbed 3 x 5 in dividers for Team and Clients, plus one blank for a project or a person
9. 29 to 30Tabbed 4 x 6 in dividers for Team, Clients and Projects, plus one blank you can label

What you download

• Meeting Notes Cards 3x5 & 4x6, US Letter PDF (30 pages)
• Meeting Notes Cards 3x5 & 4x6, A4 PDF (30 pages)
• Read Me First, a short PDF printing guide

How to download and print

• Check out with PayPal, a debit or credit card, Apple Pay or Google Pay. Your download page opens as soon as the payment goes through.
• We email the same private download links to you, so you can download your files again later.
• Open the PDF in a free reader such as Adobe Acrobat Reader and print at 100% or Actual size.
• Print only the pages you need, as often as you like, for your own personal use.

Good to know

• You get a PDF to print and cut at home. No printed cards or card box will be shipped.
• This is a digital product, so nothing physical arrives in the mail.
• Screen colors and printed colors may differ slightly.
• Personal use only. Please do not share, resell or redistribute these files.
• Digital files cannot be returned, but if one will not open or print as it should, email us and we will help right away.

How this was made

Designed and written by PetiteDiary. AI tools helped draft parts of the text, and some background scenes in the preview images were created with AI. Every page was designed, reviewed and checked before release.

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