Mileage log for business trips, odometer records and yearly totals

This mileage log gives self employed people, freelancers and small business owners one tidy place to record business driving, trip by trip. It is undated and runs to 40 pages, with 24 trip pages that hold up to 528 trips, plus vehicle details, frequent routes, a multi-stop day page, monthly and yearly summaries and logs for parking, tolls, fuel and other car costs.

You get US Letter and A4 PDF files as an instant download. Nothing is shipped, so you can print the first pages today and keep them in the car.

How this mileage log keeps your records calm and complete

Each trip line asks for the date, the start point, the destination, the business reason and the odometer at both ends. That way every mile carries its own explanation. At the foot of each trip page you fill in the page total, the amount brought forward and the running total, so closing a month means copying a few numbers rather than digging through receipts.

Monthly boxes separate business, commuting and personal miles. The yearly page adds them up, works out your business use percentage and leaves room for the per mile rate you apply. Parking, tolls, fuel and other running costs live in the same binder, and a record keeping page with clear and vague purpose examples helps you keep the log useful from January to December.

Who will love this trip log

• Freelancers and self employed people driving to clients, suppliers and job sites
• Small business owners making regular runs to the bank, the post office or wholesale stores
• Route drivers in delivery, sales, cleaning, care and similar work with lots of stops per day
• Employees who need a written record of trips their employer pays back
• Anyone who would rather keep a paper log in the glovebox than rely on an app and a phone signal

Design and printing details

• Clean, elegant layout on white pages with soft blush pink accents that go easy on ink
• Generous margins all around, so home printers do not trim anything
• Portrait layout, sized for US Letter (8.5 x 11 in) and A4 (210 x 297 mm) paper
• No dates printed, so January or July both work as a starting point
• Use it with miles or with kilometers
• Fits a binder or clipboard, or have a print shop spiral bind it

Inside the mileage log: 40 pages

1. 1Cover page listing the contents
2. 2Start here page: four steps to begin, how a trip line reads, a sample line, what paperwork to store with the log, a please note box, and blanks for your tax year, business name, vehicle, opening odometer, start date and whether you count miles or kilometers
3. 3Good record keeping: seven habits worth keeping, trips that deserve extra thought (commuting, personal detours, reimbursed drives, rules that change), examples of a vague purpose next to a clear one, how long I keep records and questions for my tax preparer
4. 4Vehicle information for two cars: make, model, year, color, plate, VIN, policy no. and insurer, date first driven for business, registration renewal, odometer in January and December, total versus business miles, business use percentage, fuel type and ownership
5. 5Frequent places and routes: note your home or main base and your regular workplace, then fill a 17 row table with each client or place, its area or address, the usual reason you go and the distance one way and round trip
6. 6 to 29Trip log across 24 pages, 22 rows per page; each row takes a date, a start point, a destination, the purpose and both odometer readings plus miles, and each page header and footer tracks month, vehicle, page number, opening odometer, page business miles, carried forward figure and running total
7. 30Multi-stop day log for days with many drops: 16 numbered stops, each with the client or place, why you went, odometer when you arrived, miles for that leg and any parking or toll, plus date, vehicle, opening and closing odometer for the day, the split between business and personal miles, and notes
8. 31 to 32Monthly mileage summary with twelve boxes, one per month, to note opening and closing odometer, miles in total, number of trips, the business, commuting and personal split, parking and toll spend and notes
9. 33Yearly mileage summary: odometer on the first and last day of the year, a month by month table that totals business, commuting, personal and overall miles, parking and tolls and fuel, then your business use percentage, the per mile rate you applied and a seven point checklist for year end
10. 34 to 35Parking and tolls log, two pages of 24 rows with totals; each row notes the date, location, related trip or client, the parking and toll amounts, who paid and whether you kept the receipt
11. 36 to 37Fuel and charging log, two pages of 24 rows with totals; note the date, odometer, station, gallons or liters, unit price, amount spent, who paid and the receipt
12. 38Other vehicle costs: a 17 row table for date, cost type, details, amount, payer and receipt, a list of eight typical costs to gather and a yearly total
13. 39 to 40Lined pages for notes

Files you will download

• Business Mileage Log, US Letter PDF (40 pages)
• Business Mileage Log, A4 PDF (40 pages)
• Read Me First, a short printing guide (PDF)
• Handy habit: the setup pages only need printing once. Print fresh copies of pages 6 to 29, plus the parking, toll and fuel pages, as you fill them.

How to download and print

• Check out with PayPal, a debit or credit card, Apple Pay or Google Pay. Your download page opens as soon as the payment goes through.
• We email the same private download links to you, so you can download your files again later.
• Open the PDF in a free reader such as Adobe Acrobat Reader and print at 100% or Actual size.
• Print only the pages you need, as often as you like, for your own personal use.

Good to know before you buy

• This product is a print ready PDF rather than a hyperlinked digital planner. Many note taking apps can still open the PDF so you can write on the pages there.
• You are buying a digital file. Nothing physical will arrive in the mail.
• Printed colors may differ a little from what you see on screen.
• Your purchase covers personal use. Sharing, reselling or redistributing the files is not allowed.
• Digital files cannot be returned. If a file will not open or print properly, email us and we will help right away.
• It helps you organize records but is not tax, legal or financial advice. Rules about which drives count, the rate to use and record retention vary by country and region, so look up your tax authority's current guidance or talk to a tax professional.

How this was made

Designed and written by PetiteDiary. AI tools helped draft parts of the text, and some background scenes in the preview images were created with AI. Every page was designed, reviewed and checked before release.

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