Order cards for makers, a 3 x 5 and 4 x 6 index card system

These order cards turn custom orders into a simple index card routine for makers and small handmade shops: every order gets its own card, and every card lives in a little card box. The undated set has 27 pages with eight card designs in exact 3 x 5 in and 4 x 6 in sizes with crop marks, lined and dot grid backs, four box dividers and a how to use guide.

You download US Letter and A4 PDF files right away. No cards are mailed, you print and trim them at home.

How order cards bring calm to a busy maker week

A new commission arrives and you fill in one Custom order card: who it is for, the item and its details, the price, deposit, balance and due date. As the job moves along, you circle its stage, from quoted all the way to sent. Once a week the Order tracker card lists every open job with dots for made, packed and sent, so nothing slips.

Materials needed and Pricing calculator cards help you buy the right supplies and set prices that cover your true costs. Shipping cards hold the address, carrier, tracking number and postage, and the Packing slip and thank you card slips straight into the parcel. Since it is a card system and not a full planner, you print only the cards you use, and four dividers show what is new, in progress, shipped or done.

Who these cards are for

• Makers who take commissions and custom work and want a single card per order, not sticky notes everywhere
• Small handmade shops sending parcels who like tracking, postage and packing slips kept together
• Market sellers who want an easy monthly sales tally and a pricing card for each product
• Index card fans who would choose a neat card box over a bulky business binder

Design, sizes and printing

• Minimal and elegant: white cards with soft blush pink touches that go easy on ink
• Wide margins, so home printers will not trim anything important
• Exact trim sizes with crop marks: 3 x 5 in (7.6 x 12.7 cm), three to a sheet, and 4 x 6 in (10.2 x 15.2 cm), two to a sheet, laid out on US Letter (8.5 x 11 in) and A4 (210 x 297 mm) paper
• Undated, so any month is a good month to begin
• A card system rather than a full page planner: each card is its own index card, filed behind four dividers
• Print double sided and flip on the long edge, and the lined or dot grid backs match up with the fronts

Inside the order cards set: 27 pages

1. 1Cover page listing the contents
2. 2How the system works: five stages (take, plan, make, ship, review), a table matching each card to its job, the four box sections, a weekly order check, helpful rules and a note that this is not financial or tax advice
3. 3Print, cut and set up in four steps, with the two card sizes explained, a supplies checklist, a table to find pages fast and a tip for double-sided printing
4. 4 to 11Eight card designs at 4 x 6 in, two to a sheet with crop marks. Custom order card: the order no. and date, customer and how to reach them, the item with four lines covering size, color, wording and extras, then money matters (price, deposit, balance, paid in full), the due date, pick up or ship, and five stage circles running from quoted to sent. Order tracker card: week of, nine rows for order no., customer, item and due date with made, packed and sent dots, a count of this week's orders and a running late spot. Shipping card: order no., four address lines for the recipient, carrier and service, date sent, tracking no., weight, postage, what the customer paid and five ticks from packed to delivered. Materials needed card: order no. and who it is for, eight rows for each material with quantity, have and buy boxes and cost, plus a materials total, buy by date and where to shop. Pricing calculator card: name the product, then add up hours and your hourly rate, labor, materials, packaging, fees and extras to a total cost, add markup or profit and arrive at my price. Customer contact card: name, phone, email, address, how they found me, what they like, a five row order history with date, order, amount and a happy box, and notes. Monthly sales tally card: month, seven products with tally marks, number sold and sales, order count, total sales, the product that did best and a next month I will line. Packing slip and thank you card: order no. and recipient with six item rows, quantity and packed box on one half, and a five line thank you note on the other
5. 12 to 13Lined and dot grid backs for the 4 x 6 in cards
6. 14 to 21All eight designs again at 3 x 5 in, three to a sheet with crop marks, trimmed to fewer rows for the smaller card
7. 22 to 23Lined and dot grid backs for the 3 x 5 in cards
8. 24 to 25Tabbed 4 x 6 in box dividers labeled Orders, Making, Shipped and Records
9. 26 to 27Tabbed 3 x 5 in box dividers labeled Orders, Making, Shipped and Records

Files included

• Customer Order Cards, US Letter PDF (27 pages)
• Customer Order Cards, A4 PDF (27 pages)
• Read Me First, a short printing guide (PDF)

How to download and print

• Check out with PayPal, a debit or credit card, Apple Pay or Google Pay. Your download page opens as soon as the payment goes through.
• We email the same private download links to you, so you can download your files again later.
• Open the PDF in a free reader such as Adobe Acrobat Reader and print at 100% or Actual size.
• Print only the pages you need, as often as you like, for your own personal use.

Good to know

• The order cards come as a PDF for you to print and cut yourself. No printed cards are sent.
• It is a digital product, so nothing physical arrives by mail.
• Colors on paper may look a little different from your screen.
• For personal use only. Please do not share, resell or redistribute the files.
• Digital files cannot be returned. If one will not open or print properly, email us and we will help right away.
• These cards help you organize your own shop. The pricing calculator is a basic worksheet, not financial or tax advice, so please ask a qualified professional about taxes, fees and business decisions.

How this was made

Designed and written by PetiteDiary. AI tools helped draft parts of the text, and some background scenes in the preview images were created with AI. Every page was designed, reviewed and checked before release.

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