Project Planner Booklet: Print, Fold and Staple a 24 Page Mini Planner

This project planner booklet keeps a single project in one place, from the overview and goals through milestones, tasks, weekly progress and meeting notes to the closing review. It is an undated 24 page booklet that you make at home: print the 15 page PDF double-sided, fold once and add two staples. The pages already sit in saddle-stitch order on 6 landscape sheets.

The US Letter file makes a half letter booklet (5.5 x 8.5 in) and the A4 file makes an A5 booklet (148 x 210 mm). Both arrive as an instant download, and nothing is shipped.

How the project planner booklet keeps work on track

Everything sits in one thin booklet: the reason behind the project and what finished means, three goals you can measure, scope and budget, ten milestones and a 12 column timeline you shade in like a simple Gantt chart. Two task lists show who owns each job, when it is due and where it stands. Six weekly progress pages, each with a percent bar, blockers and next steps, tell you at a glance whether you are on schedule.

Four meeting pages hold agendas, decisions and action items, and a decisions log records every change, so agreements do not slip away. At the end, review and lessons pages wrap the project up well. For the next one, simply print a new booklet.

Who this booklet is for

• People handling one clear project at a time, such as a renovation, a house move, an event, a small business launch or a side project
• Office workers who like a separate paper booklet per project for goals, tasks, progress and meetings
• Planner lovers who enjoy making a slim half letter or A5 booklet at home with just a printer and a stapler
• Students and creatives mapping out a big assignment, a portfolio or a personal goal with milestones

Design, sizes and folding

• A soft, minimal look: white pages with blush pink details that use little ink
• Generous margins so a home printer does not clip anything
• US Letter file: half letter pages (5.5 x 8.5 in), two per side on landscape 11 x 8.5 in sheets. A4 file: A5 pages (148 x 210 mm), two per side on landscape A4 sheets. The pages are already in saddle-stitch order and there is nothing to cut
• Undated, so a project can begin on any day in any year
• Pink fold marks on each sheet, a page number on each booklet page and staple marks on the middle spread
• The page order was checked sheet by sheet using a numbered test booklet

Inside the project planner booklet: 15 PDF pages

1. 1Cover listing the contents, with a map showing each section of the booklet
2. 2Printing help covering which PDF pages to print, how the sheets fit together, duplex settings, a test sheet tip, steps for manual double-sided printing and a box to note your printer settings
3. 3Imposition and duplex guide with a map of the front and back of all 6 sheets, five steps for printing, stacking, folding, stapling and checking, and tips for thicker paper and for stapling without a long reach stapler
4. 4 to 15The 24 page booklet itself on 6 sheets, in this sequence. A cover with a contents list and lines for the project name and owner. An overview page with start date, target finish, owner, a description, why it matters, a done looks like list of 5 checkboxes and a key people table for name, role and contact. Goals and success, with 3 goals, how and by when each is measured, a success statement and 1 to 5 scales for today's priority and confidence. Scope and budget, listing what is in and out of scope, needed tools, skills and materials, and a 10 row budget with estimated and actual costs and totals. Milestones, 10 numbered, each with target date, done on date and checkbox, plus possible delays and how you will celebrate. A timeline grid of 14 rows by 12 columns for weeks or months, shaded like a Gantt chart, with key dates and deadlines. Risks and ideas, a 7 row risk table rating chance and impact with your plan, an ideas parking lot and open questions. Two task lists with task, owner, due date, status and done, the first with 22 rows and totals and the second with 25 more rows. Six weekly progress pages with focus, a 10 step percent bar, done, in progress, blocked or waiting, next week, hours spent and on track status. Four meeting pages with attendees, location, a 3 point agenda, notes, decisions and an action items table. A decisions log of 17 rows for date, decision or change, reason and who, plus a list of people to inform. A lined notes page. A project review comparing planned and actual finish and planned and spent budget, whether the goals were met, what went well, what was harder than expected, two 1 to 5 scales and a thank you list. Lessons and handover, with 5 lessons, what to repeat, what to change, a table for loose ends and handover and where files and notes live. Finally, a back cover with next project ideas and a checklist to finish before you close the booklet

Files you receive

• US Letter PDF of the Folded Project Planner Booklet, 15 pages
• A4 PDF of the Folded Project Planner Booklet, 15 pages
• Read Me First, a short PDF printing guide

How to download and print

• Check out with PayPal, a debit or credit card, Apple Pay or Google Pay. Your download page opens as soon as the payment goes through.
• We email the same private download links to you, so you can download your files again later.
• Open the PDF in a free reader such as Adobe Acrobat Reader and print at 100% or Actual size.
• Print only the pages you need, as often as you like, for your own personal use.

Good to know

• The booklet is a PDF meant for double-sided printing and folding. It is not a hyperlinked digital planner, and paper, covers and staplers are not included.
• You buy a digital file only. Nothing physical is posted.
• Printed colors may vary slightly from your screen.
• Personal use only. Please do not share, resell or distribute the files.
• Digital files cannot be returned, but if a file will not open or print correctly, email us and we will help right away.
• Every printer aligns the back of a sheet a little differently, so run the first sheet on plain paper as a test before printing the full booklet.

How this was made

Designed and written by PetiteDiary. AI tools helped draft parts of the text, and some background scenes in the preview images were created with AI. Every page was designed, reviewed and checked before release.

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