Podcast Planner Printable with Episode Outlines, Guests and Show Notes

Podcast planner printable that helps you shape your show and keep each episode moving, from the first spark of an idea through recording, editing and promotion. The 14 undated pages cover your show concept, a season of 12 episodes, episode outlines, guest interviews, show notes, promotion and stats. You receive US Letter and A4 PDF files as an instant download, and nothing is shipped.

Less scrambling the night before you record. More episodes you are proud to share.

How this podcast planner printable keeps every episode on track

Describe your show in a single sentence, together with your ideal listener, format, release schedule and recurring segments, and then map out a whole season of 12 episodes. Outline each one with a 30 second hook, timed segments, talking points and a call to action, and get guests ready with a planner, an outreach tracker and interview questions sorted into groups.

Recording, editing and promotion checklists, a show notes layout with timestamps and a tracker for downloads after 7, 30 and 90 days keep the whole process flowing. With nothing dated, you can start a season whenever you like and print fresh episode pages as often as you want.

Who this podcast workbook is for

• New podcasters planning a show and its first season
• Interview shows and solo hosts who want episodes, guests and releases in order
• Creators, coaches and small business owners growing their brand with a podcast
• Anyone who likes to plan episodes on paper before pressing record

Design and printing

• Elegant and minimal: white pages with blush pink details that use very little ink
• Wide margins, so your home printer will not cut anything off
• Portrait pages in 8.5 by 11 inch US Letter and 210 by 297 mm A4
• Undated, so you can begin any season and reprint the episode, guest and show notes pages as often as you like
• Keep it in a binder or on a clipboard, or have it spiral bound at a print shop

Inside the podcast planner printable: 14 pages

1. 1Cover with the contents and lines for your name and the name of your podcast
2. 2Overview of your show: name and tagline, the concept in a single sentence, your ideal listener, why they will hit play, the format (solo, co-hosted, interview and others), schedule, recurring segments and the wording for your intro and outro
3. 3Season plan with a theme, the goal for the season, key dates, a line-up of 12 episodes (working title, type, guest, recording and release dates), ideas for a trailer and an idea for the finale
4. 4Bank of episode ideas with 8 idea sparks, a 16 row table with angle, solo or guest and priority, guests you dream of and ideas for a series
5. 5Planner for one episode: title, the big idea, guest and dates, a hook for the first 30 seconds, an outline with minutes per segment, talking points, stories, call to action and links to mention
6. 6Planner for an interview guest: contact and booking details, why they suit the show, their story, topics to cover, checklists for before and after the call, and how to pronounce their name
7. 7Guest tracker of 18 rows with topic and the dates contacted, followed up, booked, recorded and released, plus ideas for outreach messages
8. 8Interview questions sorted into warm welcome, their story, deep dive, practical tips, lighter moments and closing
9. 9Recording checklist for your space, your equipment, while recording and straight afterwards, plus a list of your gear and the settings that work
10. 10Checklists for editing and publishing, edit notes with timestamps, file details, music and credits, and clips to pull for promotion
11. 11A template for show notes with a short description, what listeners will learn, timestamps, about the guest, links, a favorite quote, keywords and call to action
12. 12Promotion checklist for before release, launch day and the following week, the quote most worth sharing, clips, where you will share it and the post text
13. 13Stats tracker for the podcast showing downloads per episode at day 7, 30 and 90, reviews, monthly totals for the show and kind words from listeners
14. 14Monthly review with the month in figures, episodes you are proud of, what listeners loved, what worked, what you will change and goals for next month

What you will download

• Podcast Planner in US Letter, a 14 page PDF
• Podcast Planner in A4, a 14 page PDF
• Read Me First, a short PDF printing guide

How to download and print

• Check out with PayPal, a debit or credit card, Apple Pay or Google Pay. Your download page opens as soon as the payment goes through.
• We email the same private download links to you, so you can download your files again later.
• Open the PDF in a free reader such as Adobe Acrobat Reader and print at 100% or Actual size.
• Print only the pages you need, as often as you like, for your own personal use.

Good to know

• This podcast planner printable is a print-ready PDF, not a hyperlinked digital planner. You can still import it into most note taking apps and write on it.
• It is a digital download only. Nothing physical is shipped.
• Colors may look slightly different on screen and on paper.
• Personal use only. Please keep the files to yourself, with no sharing, reselling or redistributing.
• Digital files cannot be returned. If a file does not open or print correctly, email us and we will help right away.

How this was made

Designed and written by PetiteDiary. AI tools helped draft parts of the text, and some background scenes in the preview images were created with AI. Every page was designed, reviewed and checked before release.

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